Office Operations Manager

Office Operations Manager

 Dubai, US

 

Permanent

Job Title: Office Operations Manager
Location: One Central, Dubai
Job Type: Full-Time

Overview: We are seeking an experienced and proactive Office Operations Manager to support our leadership team and ensure the smooth operation of our office environment. This role requires a dynamic individual who can manage multiple responsibilities while maintaining a positive and organized atmosphere.
Key Responsibilities:
Executive Support:

• Manage the calendar and schedule for the leadership team, ensuring efficient time management.
• Handle digital correspondence, including invoice and documentation management.
• Prepare and organize materials for meetings and events.
• Act as a liaison between executives and other team members or external partners.

Office Management:

• Maintain a tidy and organized office space, ensuring all areas are clean and well-stocked.
• Oversee procurement of office supplies, refreshments, and equipment.
• Greet visitors and clients with a warm and professional demeanor, representing the company positively.
• Coordinate office activities and events to foster a collaborative and engaging workplace culture.

Receptionist Responsibilities:

• Serve as the first point of contact for visitors, answering phones and responding to inquiries.
• Manage the front desk, ensuring a welcoming and organized reception area.
• Handle incoming and outgoing mail and packages.

General Responsibilities:

• Develop and implement office policies and procedures to enhance efficiency.
• Maintain an organized filing system for digital and physical documents.
• Assist in onboarding new employees, providing them with necessary resources and support.
• Address employee inquiries and support their needs, contributing to a harmonious work environment.

Qualifications:

• Minimum 5 years of experience in office management and executive support roles.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both verbal and written.
• Proficiency in digital documentation and office management software.
• Fluency in Arabic is a plus.
• Positive attitude, professional appearance, and a friendly demeanor.