Executive Assistant to Chairman

Executive Assistant to Chairman

 Dubai, United Arab Emirates

 

Permanent

Job Title: Executive Assistant to the Chairman

About the Role:

We are seeking an Executive Assistant to the Chairman to provide comprehensive support to the Chairman and Operations Department. This pivotal role requires strong communication, organizational skills, and the ability to efficiently manage daily tasks for senior executives. If you thrive in a dynamic environment and maintain a high level of professionalism, we encourage you to apply.

Responsibilities:

1. Calendar Management and Scheduling:

   • Efficiently manage the Chairman’s calendar, coordinating appointments, meetings, and conference calls.
   • Prioritize and optimize scheduling to maximize the Chairman’s time.

2. Travel Coordination:

   • Arrange complex travel logistics, including flights, accommodations, and ground transportation.
   • Anticipate travel needs and handle adjustments promptly.

3. Document Preparation and Organization:

   • Create, edit, and format documents, presentations, and reports for executive meetings.
   • Maintain an organized digital and physical filing system.

4. Special Projects and Initiatives:

   • Collaborate with C-level executives on strategic projects, conducting research and data analysis.
   • Assist in preparing materials for board meetings and high-level presentations.

5. Confidentiality and Discretion:

   • Handle sensitive information with utmost confidentiality.
   • Exercise discretion in dealing with confidential documents and discussions.

Qualifications:

• Professionalism: Represent the Chairman and the organization with integrity.
• Typing Speed: Minimum of 60 WPM is required.
• Communication Skills: Excellent verbal and written communication skills in English (other languages are a plus).
• Software Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to Detail: Meticulous in document preparation and data management.
• Adaptability: Comfortable in a fast-paced, ever-changing environment.
• Positive Attitude: Proactive, solution-oriented, and maintains a positive outlook.

Benefits:

• Challenging Work: Engage in stimulating tasks within a dynamic industry.
• Collaborative Environment: Work closely with a team of professionals.
• Career Growth: Opportunities for advancement based on performance.
• Competitive Compensation: Salary commensurate with experience.