Aktuelle Jobs

Job Summary:

We are seeking a highly organized and dynamic Office Manager to oversee the day-to-day operations of our office in Saudi Arabia. The ideal candidate will be responsible for managing administrative tasks, ensuring smooth office operations, and providing support to our team. The Office Manager will act as the point of contact for all office-related matters and work closely with various departments to ensure efficiency.

Key Responsibilities:

• Office Operations: Oversee all administrative and office management duties, ensuring smooth daily operations.
• Facilities Management: Manage office supplies, equipment, and the maintenance of the office space, including coordinating with vendors and service providers.
• Administrative Support: Provide general administrative support to the team, including scheduling meetings, managing calendars, and handling phone calls and emails.
• Team Coordination: Assist in organizing internal meetings, team-building events, and other office activities.
• Document Management: Maintain and organize office files, records, and important documents, both digital and physical.
• HR Support: Assist the HR department with onboarding new employees, managing employee attendance, and maintaining employee records.
• Travel and Accommodation: Arrange travel and accommodation for employees as required.
• Budget Management: Track and manage office-related expenses, ensuring adherence to the allocated budget.
• Health and Safety Compliance: Ensure compliance with health and safety regulations and maintain a safe working environment.
• Communication: Serve as the primary point of contact for both internal and external stakeholders regarding office operations.

Qualifications:

• Education: Bachelor's degree in Business Administration, Office Management, or related field.
• Experience: Minimum of 3 years of experience in office management or administrative roles, preferably in Saudi Arabia.
• Skills:
  • Strong organizational and multitasking abilities.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Excellent verbal and written communication skills in both English and Arabic.
  • Ability to maintain confidentiality and handle sensitive information.
  • Strong problem-solving and decision-making abilities.
• Knowledge:
  • Familiarity with Saudi labor laws and office regulations.
  • Understanding of office management software and systems is a plus.

Personal Attributes:

• Proactive and detail-oriented with a strong sense of responsibility.
• A team player with excellent interpersonal skills.
• Able to handle pressure and work effectively in a fast-paced environment.
• Strong customer service orientation and ability to build relationships.