الوظائف الحالية

The Executive Assistant acts as a partner to managers, optimizing their efficiency, developing best practices, and ensuring quality and cost awareness. Proactively anticipating needs and having a strong desire to learn and understand key issues is essential.

Key Responsibilities:

• Manage a busy calendar, prepare expense reports, handle confidential correspondence, and organize complex travel plans.
• Ensure managers' schedules are followed, acting as a gatekeeper and gateway.
• Communicate on behalf of managers with peers and stakeholders.
• Research, prioritize, and follow up on issues addressed to managers.
• Facilitate smooth communication between managers and stakeholders.
• Keep managers informed of upcoming commitments and responsibilities.
• Lead special projects and build crucial relationships.
• Handle conflicting needs and ensure timely project completion.
• Recommend actions for OPEX expenditures and follow FFG guidelines.
• Provide administrative support to the leadership team.

Skills:

• Minimum 5 years of experience as an executive assistant.
• Attention to detail, proactive task completion, and excellent planning and organizational skills.
• Strong communication skills and ability to handle confidential matters.
• Proficiency in PowerPoint, Excel, Word, and adaptability to new systems.
• Diplomatic, resilient, and able to manage multiple projects simultaneously.
• Motivated, reliable, positive attitude, and willingness to learn.